Do I need a credit card to start, and can I cancel anytime?

Nectary is in early access — we onboard new studios personally, so you'll see it working on your own jobs before you pay anything. No credit card to start, and no long-term contract.

nectary hq

How it works Features Switching?Pricing Log in Start free trial

For photographers & videographers

Run the whole job in one place. Know what it actually made.

Q: Can I migrate from my current tools?

Yes. We'll sit down with you and move your contacts, jobs, and templates over ourselves — guided migration and onboarding are included with early access, not billed as a setup fee.

Nectary HQ is production management software for photographers and videographers — booking, crew, gear, delivery, and invoicing in one system instead of five. Because the only way to see real margin is when the estimate, the crew, and the gear all live together.

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Built by a working production company · 14 days free, cancel any time · Your money lands in your account, not ours

app.nectaryhq.com

nectary

Dashboard

Jobs

Gear

Post

Invoices

Calendar

This week

● Every job in the black

Active jobs

Avg margin

43%

Booked this wk

$31.4k

Tools replaced

Heads up — you quoted the Harmon wedding at $4,500 and you're about to spend $4,000 on the second shooter + rental. Margin's down to 11%.

Harmon Wedding — full dayPre-production · 2nd shooter + lighting rental

Sat

11%

Lumen Co. — brand videoProduction · call sheet sent

On track

46%

Mercer Realty — listing shoots ×6Close-out · invoice reconciled

Paid

58%

Vale Studio — headshot daySales · estimate sent

Quoted

52%

Why trust something new

Nectary is new. That’s the argument, not the apology.

The tools you’re using were built in 2013, when “run your business” meant get booked and get paid. Everything after the signature — the crew, the truck, the gear, the margin — was somebody else’s problem. That assumption is baked into how they store your data, and it’s exactly why they can’t tell you what a job made.

Thirteen years of running productions teaches you where the money actually leaks: the second shooter you underbid, the lens that never came back, the overtime nobody logged until payroll. Nectary is three months old. Everything it knows isn’t.

It was built inside a production company that has been at this for thirteen years — eighteen people, hundreds of clients, thousands of productions. And it is what that company runs on now. Not a demo account: our actual jobs, our actual crew, our actual money. 200 jobs through it so far, including the one we’re shooting tomorrow.

The real problem

They all stop at the invoice.

Your booking tool quits the moment the contract's signed. So you've cobbled together a stack that doesn't sync — and still can't tell you which jobs actually made money.

Booking · CRM · invoicingHoneyBook / Dubsado / 17hats$35–$129

Galleries & print salesPixieset / ShootProof$10–$60

Gear & crewRentman / spreadsheets$0–$300

Video reviewFrame.io$15–$25

Scheduling & booksCalendly · QuickBooks$30–$135

Your stack today$150–$700/mo

4–6 tools that don't talk to each other — so nobody can tell you what a job actually made. Nectary is the one home for all of it.

One platform

Everything your company runs on, under one roof

The booking layer, the production layer, and the money layer — in one system, with a business brain on top.

Booking through delivery

Leads and estimates, e-signature, and payment — then crew booked by text, gear reserved, call sheets sent, post tracked, and the closeout invoice out the door. One job, one place, no handoff to another tool.

Margin on every job

Every line carries a rate and a cost, so you see profit before you commit — then reconcile actuals against the estimate at closeout. Client-facing views hide the cost columns automatically.

Gear that can't double-book — or quietly cost you

Your camera package is a line item with a cost, not a checklist. Time-phased reservations, conflict prevention, shortage warnings with sub-rental tracking, and barcode check-in/out — so what went out, what came back, and what it earned all land in the margin number.

No gotchas

No cut of your invoices — clients pay by card through Stripe or straight into QuickBooks, and the money lands in your account, not ours. Crew never costs a seat. No 4-week setup.

Field Kit — the phone half of the job

The desk is where you build the job. The phone is where you run it. Field Kit opens to whatever you're there to do — it adapts to who's holding it, so nobody gets trained on a tool that isn't theirs. Same data as the desktop, one tap away.

Producers

Approve a cut, ratify a change order, answer the chat — from set.

Crew

Call times, today's schedule, tasks, and the call sheet in a pocket.

Warehouse

Scan gear out, walk a pick list, log the return and the vehicle.

Sales

Scan a business card into the CRM, log a call by voice from the car.

A business brain built in

Set a margin goal and Nectary holds every estimate to it — flags the job slipping underwater, catches overtime before it burns the day rate, and runs the follow-ups you'd forget. The business partner you don't have — and the one thing no other tool offers.

Meet the coach

Timed on a real job

Fifteen minutes from a phone call to a booked job.

The call comes in. You’re talking to a new client about a shoot that doesn’t exist yet. By the time you hang up, the estimate is built off your rate card, checked against your margin goal, and sitting in their inbox waiting for a digital signature. Ten minutes.

The approval comes back. Crew inquiries go out. Gear is reserved against the calendar, conflict-checked, shortages flagged. Every detail from that phone call — location, contact, the thing they mentioned offhand about the second location — is already captured, in one place, attached to the job. Five more.

The same job in the stack you’re running now: a legal pad, a proposal tool, a spreadsheet for the gear, a group text for the crew, and the client’s details typed in four times. Best case it takes an afternoon. Worst case something falls through the crack between two apps and you find out on the shoot day.

None of these steps are hard. That’s the problem — they’re small, they’re constant, and they’re all yours. Nectary doesn’t make them faster. It makes most of them stop existing.

Integrations

Plays nice with your stack

Nectary connects to the tools you already run on — keep what works, and let them all talk to each other.

QuickBooks

Google Workspace

Slack

Zoom

HubSpot

Stripe

Leaving HoneyBook or Dubsado after the price hike?

You're not alone — the whole category just raised prices. Switch to a tool that keeps going after the contract's signed. On annual plans we'll get on a call and set it up with you — contacts, jobs and templates, live, in one session. You'll know how it works because you built it.

See the switch guide

“We built Nectary because every tool we tried helped us get booked, then left us blind the moment the real work started. It's the system we wished existed — booking through delivery, and it never lets a job quietly lose money.”

Thirteen years of running productions · Built by an operator who thinks margin-first

Compare

Why studios switch to Nectary

The booking tools stop at the invoice. Nectary keeps going — and protects your margin while it does.

The margin on every job

Not just what you invoiced — what you actually kept, after crew, gear, and the things that went sideways.

Which lens is on which truck

A real availability engine, so you stop double-booking bodies and renting gear you already own.

Your whole crew, no per-seat fee

Second shooters, editors, PAs. Everyone who touches a job is in the system, and none of them cost extra.

None of your invoice

We charge for the software. We don’t take a percentage of the money your clients pay you.

See how we compare, tool by tool →

You’ve got a shoot tomorrow.

The second shooter hasn’t confirmed. The 24–70 is supposed to be back from Thursday’s job but you haven’t laid eyes on it. A client’s asking about an edit from two weeks ago. And somewhere in there is a job you’re fairly sure made money, though you couldn’t say how much within a thousand dollars.

That’s who Nectary is for — whether that’s you and a camera bag, or you and eleven people.

What Nectary isn’t: a gallery or print store, a website builder, or your accounting system. We push to QuickBooks rather than replacing it. We’re the layer between “yes, let’s do it” and “here’s what it made.”

Pricing

One bill, instead of five

Founding-member pricing, locked for 12 months. One flat bill per company — every plan includes margin tracking, the availability engine, and unlimited users. Crew never costs a seat.

Solo

Freelance photographer or videographer

$29/mo

billed monthly — cancel anytime

vs. a $150+ stack that stops at the invoice

Booking, contracts & invoicing
Margin tracking on every job
Gear availability engine
Deliverables & delivery tracking& delivery
Call sheets & field kit

Start free trial

Studio

Small shop — 2 to 6 people

$149/mo

billed annually — or $179 month-to-month

vs. HoneyBook Premium + the gear spend it can't replace

Everything in Solo
Unlimited users — crew never costs a seat
Crew scheduling & multi-shooter ops
Post-production tracking
The business-brain coach
Stripe & QuickBooks payments

Start free trial

Agency

Established shop — 7 to 15

$289/mo

billed annually — or $349 month-to-month

vs. the full $400–$700 multi-tool stack

Everything in Studio
Unlimited users · multi-brand
Advanced margin & profitability reporting
Automations & integrations
Priority support & onboarding

Talk to us

Two things you can add when you need them.

Every plan includes margin tracking, the gear availability engine, and unlimited users. We don’t charge for people. These two are actual machinery — most studios never switch them on, so they’re not in the base price.

Warehouse Ops

For a shop with shelves, a cage, and someone who preps them

$49/mo

or $39/mo billed annually

vs. Rentman at $19 per user — a five-person crew is $95 before a single job

Barcode pull & prep sessions
Staged, prepped and out states
Storage zones & cycle counts
Repairs, receiving & purchase orders
Shortage workflow with sub-rentals

Your own number

For crew and client texting that comes from your business

$19/mo

or $15/mo billed annually

vs. $15–23 per user for a separate business phone line

A real number in your local area code
Crew booking texts and confirmations
Replies land on the job they belong to
Up to 1,000 messages a month
Carrier registration takes a few days

No cut of your invoices. Everyone in your company included. No 4-week setup. Nothing ever moves out of your plan to become an add-on. The way pricing should work.

FAQ

Questions, answered

The stuff studios ask before they switch. Still curious? Email hello@nectaryhq.com.

How is Nectary different from HoneyBook, Dubsado, or 17hats?

Those tools help you get booked, then stop at the invoice. Nectary runs the whole job — booking, crew, gear, and delivery — and tracks the margin on every one, so nothing slips after the contract's signed.

Do you take a cut of my invoices?

No. Clients pay by card through Stripe or straight into QuickBooks — you keep your full invoice, and the money lands in your account, not ours. No setup tax either.

Can I migrate from my current tools?

Annual plans include Guided Setup — live sessions where we walk you through importing your contacts, jobs and templates and configuring the parts only you can decide, like your rates and margin targets. You're not handed a black box, and you're not left alone with a CSV. Monthly plans get the importers and support. Either way, we never bill a setup fee.

What's included on every plan?

Margin tracking and the gear availability engine are on every plan — they're not upsells. So are unlimited users: crew never costs a seat, on any plan. Two things cost extra, and only if you switch them on: Warehouse Ops ($49/mo) if you run a real gear cage with barcodes and receiving, and your own phone number ($19/mo). That's the entire list — and nothing that's in your plan today will ever be moved into one of them.

How does the gear engine prevent double-booking?

It's a real availability engine — time-phased reservations, conflict prevention, shortage warnings with sub-rental tracking, and barcode check-in/out. Not a shared calendar and crossed fingers. Nobody builds sub-rental shortage tracking unless they've personally been burned by it. All of that is on every plan.

What does the business-brain coach do?

It holds every estimate to the margin goal you set — flags a job heading underwater before you commit, catches overtime before it burns the day rate, and chases the follow-up you forgot.

What does Nectary integrate with?

QuickBooks, Stripe, Google Calendar, Slack, Zoom, HubSpot, and Dropbox — plus built-in SMS for crew booking and client texting. Nectary fits the tools you already run on.

Do I need a credit card, and can I cancel any time?

Yes, and yes. Fourteen days free, card up front, cancel in one click before it ends and you're never charged. We ask for the card because we'd rather spend our time with studios who are seriously evaluating — and because we've never met anyone who enjoyed hunting for the cancel button. It's in your settings, one click, no email required. No long-term contract on any plan.

How new is this, really?

Fair question. The software is three months old. It has also run 200 of our own jobs in that time, because we are a production company and Nectary is what we use — if it breaks, we don't get paid. The thirteen years of production behind it are what decided what got built and in what order. You don't have to take our word for any of it: open a live workspace and look at a closed job's margin view before you talk to us.

Do I need Warehouse Ops?

Probably not, and we'd rather tell you now than take the $49. Every plan already knows what gear you own, what's reserved against which job, what's short, and what it cost you — for most studios that's the whole job. Warehouse Ops is for when the gear stops being a list and becomes a floor: barcode pull and prep sessions, staged and prepped states, storage zones, repairs, receiving and purchase orders. If you have shelves, a cage, and someone whose actual job is prepping them, it pays for itself the first time it stops a truck leaving light. If you don't, skip it — you can add it in one click the week you need it.

You're great at the work.

Let Nectary be the business person you don't have. See how much margin you're leaving in the gaps — in a 20-minute walkthrough.

Start free trial

About the app

What Nectary HQ is

Nectary HQ is a web-based production management application for photographers, videographers, and production companies. You sign in at app.nectaryhq.com to book jobs and send estimates, schedule crew, track gear and inventory, manage post-production and delivery, and invoice clients — with the margin on every job in one place.

You can create your account and sign in with your Google Account. When you do, Google shares your name, email address, and profile picture with Nectary HQ, and we use them only to create and identify your account. We never sell that information and we never use it for advertising. See our Privacy Policy for details.